The Parish of Ockbrook & Borrowash
"Making Christian disciples, who love God, love one another, and live out God's love in the world"

Data Privacy Policy

All Saints’ Ockbrook with St Stephen’s Borrowash Parochial Church Council

Outlined below is information about:

  • Your personal data-what is it?
  • Who we are
  • How we process your personal data
  • What the legal basis is for processing your personal data
  • Sharing your personal data
  • How long do we keep your personal data?
  • Your rights and your personal data
  • Further processing
  • Contact Details

This policy does not apply to information collected about you by any third-party websites that we may link to or may be accessible from this website. The information collected by third-party websites is subject to their own privacy policies, which we advise you to check before providing them with any data as we have no control over how your data is collected or used by them

Please read this Data Privacy Policy in full carefully and ensure that you understand it.  Your first use of (our site) indicates your acceptance of our Data Privacy Policy.  If you do not accept and agree with this Data Privacy Policy, Our Cookie Policy and our Website Terms and Conditions, you must stop using our site immediately.

1. Your personal data-what is it? Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with other information in the data controller’s possession, or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”) (Regulation (EU) 2016/679) the new data privacy laws, which came into effect 25th May 2018. We will always post the most current version on our website and we recommend you visit this page regularly to keep updated.

2. Who are we? The PCC of Ockbrook with Borrowash is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data? The PCC of All Saints’ Ockbrook with St Stephen’s Borrowash complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution; 
  • To administer membership records; 
  • To fundraise and promote the interests of the charity; 
  • To manage our employees and volunteers; 
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running in the Parish of Ockbrook with Borrowash;
  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

4. What is the legal basis for processing your personal data? Explicit consent of the data subject so that we can keep you informed about news, events, activities, and services and process your gift aid donations and keep you informed about diocesan events.

  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and 
    • there is no disclosure to a third party without consent, except with regard to certain safe-guarding issues.

5. Sharing your personal data Your personal data will be treated as strictly confidential and will only be shared with other members of the church to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent except with regard to certain safeguarding issues, and Gift Aid details shared with HMRC.

6. How long do we keep your personal data? We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website –

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data: Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the PCC of Ockbrook with Borrowash holds about you; 
  • The right to request that the PCC of Ockbrook with Borrowash corrects any personal data if it is found to be inaccurate or out of date;  
  • The right to request your personal data is erased where it is no longer necessary for the PCC of Ockbrook with Borrowash to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing: If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details: To exercise all relevant rights, queries of complaints please in the first instance contact the Vicar – Rev’d. Timothy Sumpter at or telephone 01332 820084.


Any changes we may make to this policy in the future will be posted on this website so please check this page to ensure you remain happy with the policy. If there’s any major changes we will make this clear on the website.

We keep this policy under regular review. This policy was last updated in March 2020

October 2021
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